Schedules in spreadsheets
Versions diverge, no one knows who's covering, overtime sneaks in unnoticed.
AI that runs operations — not another chatbot
Run every location with one
AI-powered ops platform
Scheduling, daily tasks, compliance, training, and an AI assistant that answers anything — for stores, stations, cafés, bars, and beyond.
Built a compliant schedule · labor $462 · 0 conflicts
FRI
SAT
SUN
MON
AMAmara
4–11p
7a–3p
JLJonah
5–11p
4–11p
SOSofia
4–11p
10a–6p
Projected labor
$4624% under
Coverage
100%all shifts
Jonah nears overtime
Flagged before publishing. Tap to rebalance.
Built for stores, stations, cafés, bars, restaurants & more
- Retail
- Fuel & convenience
- Cafés
- Bars
- Restaurants
- Franchises & chains
The daily reality
Most locations are run on spreadsheets, group chats, and paper
It works — until a no-show, a failed inspection, or a new hire who can't find the SOP. The mess compounds, and managers absorb it.
Decisions in group chats
Swaps, call-outs, and policy buried in a thread no one can search later.
Compliance on paper
Checklists in a binder, training in someone’s head, risk you only see too late.
Opsomatic turns all of it into one calm surface
The Opsomatic assistant
An assistant that does the work — not one that just chats
It builds schedules, answers from your own knowledge, and watches operations for risks — taking real action across every location.
Builds the schedule
Type what you need. It respects availability, labor targets, and local rules — then flags conflicts before you publish.
Moved Mia → offered shift to Dre (available, under cap)
Labor held at $462 · still 100% covered
Answers from your knowledge
Ask anything. It answers from your SOPs, policies, and docs — with a citation, so the floor gets the right answer fast.
How long can prepped salad hold?
Up to 7 days at or below 41°F, labeled with the prep date. Food Safety SOP · §3.2
Watches & flags
It catches risks before they escalate — overtime, coverage gaps, missed checklists, expiring certs.
⚠ Fridge log missed at Elm St ⚠ 2 food-handler certs expire in 5 days
One platform, not ten tools
Everything it takes to run the floor
Workforce & scheduling
Schedules that respect real life
Build weekly schedules and shift patterns in minutes. Staff swap and pick up shifts themselves; managers stay in control. Availability, hours caps, and pay rates are baked in.
- Shift patterns & weekly schedules
- Self-serve swaps & pickups, manager-approved
- Staffing rules, preferences & pay rates
Weekly schedule Riverside · Jun 22–28
MON
TUE
WED
THU
FRI
AMAmara
7a–3p
7a–3p
7a–3p
JLJonah
2–10p
2–10p
2–10p
SOSofia
10a–6p
10a–6p
swap
10a–6p
SO Sofia requested to swap Thu → Approve
Daily operations & execution
The work gets done, and proven
Opening, closing, and recurring checklists with a clear record. Report issues and track them to resolution. Run food-safety and compliance workflows that adapt to any location.
- Opening / closing / recurring checklists
- Issue reporting tracked to resolution
- HACCP food-safety logs, compliance & custom operating periods
Opening checklist 4 / 5 done
Unlock & disarm
Temperature log — coolers
Float the registers
Sanitize prep surfaces
Issue: ice machine leaking
Reported 7:42a · assigned to maintenance
Compliant
Walk-in cooler38°F
Hot-hold line142°F
Sanitizer concentration200 ppm
AI logged today's critical control points · 9:04a
Knowledge & people development
One source of truth your team can grow with
A central knowledge base — the same source the AI answers from. Structured training plans and mentorship workflows turn new hires into confident operators.
- Centralized knowledge base & SOPs
- Training modules & structured plans
- Mentorship for onboarding & growth
Barista · Level 2 training
Progress 68%
Espresso fundamentals
Milk steaming & texture
Latte art — in progress
Closing & cleaning certification
JL Mentor Jonah signs off on the next module
Enterprise-grade
From one site to a whole chain — secure at every scale
Multi-tenant by design with isolated data per tenant. Native web, iOS, and Android. Built for distributed, multilingual frontline teams.
Secure by design
Isolated tenant data, enterprise auth
Multi-location
One dashboard across every site
Web + iOS + Android
Mobile-first for the floor
8 languages
Built for diverse teams
All locations
Riverside 100%
Elm Street 96%
Harbor Point gap
Midtown 100%
Lakeview 98%
ENESFRPT+4
Today
YOUR SHIFT
4:00–11:00p
Ask Opsomatic
How it works
Live in days, not quarters
STEP 1
Set up your locations
Add sites, teams, and rules. Drop in your SOPs and policies — that becomes the AI's knowledge.
STEP 2
Your team uses it daily
Shifts, swaps, checklists, and training on mobile — in their language, on day one.
STEP 3
AI keeps it running
It builds schedules, answers questions, and flags risks — so managers lead instead of firefight.
Pricing
Simple pricing that scales with your locations
One platform for scheduling, daily operations, and the AI assistant — no per-module upsells.
Starter
from €50 / month per location
For single sites and small teams getting off paper and spreadsheets.
- Scheduling and shift management
- Digital checklists and daily tasks
- Team messaging and announcements
- Web, iOS and Android apps
Enterprise
Custom
For multi-location operators with compliance, integration, and rollout needs.
- Everything in Starter
- Unlimited locations and roles
- AI assistant trained on your SOPs
- Integrations, SSO and audit logs
- Dedicated onboarding and support
Prices exclude VAT. Annual billing and multi-location discounts available.
6 hrs
saved per manager each week
98%
checklist completion on time
11%
lower labor cost from smarter shifts
“We replaced four tools and a paper binder. Scheduling that took an afternoon now takes one sentence.”
“New hires get answers from our own SOPs instantly. Onboarding that used to take weeks now takes days.”
Run your locations from one place
See Opsomatic build a schedule, answer from your SOPs, and flag risks — on your operation, in a 30-minute demo.
Secure & multi-tenant · Web, iOS & Android · 8 languages